04.04.2014 / 20:26
Information about lodging applications for long stay visas (for over 90 days of stay) for study purposes.
Where to apply
You may submit your application at the Consular Office (of the Embassy or Consulates General of the Czech Republic) in accordance with the jurisdiction where you permanently reside. Please note that sending the application to the wrong Consular Office will automatically result in it being forwarded to the correct one and thus delay the processing time of your application.
Types of visa
If the university/program is accredited by the Ministry of Education, Youth and Sports of the Czech Republic, you are eligible to apply for a long term-visa for the purpose of study.
If the university/program is not accredited by the Ministry of Education, Youth and Sports of the Czech Republic, you are not eligible to apply for this type of visa and you have to apply for the long-term visa for the purpose "other".
If the confirmation of enrollment issued by the school contains a statement that the student will be entered in the Register of Students "matrika studentů" together with the registration number, the purpose of the visa is "study".
This website information applies for students who apply for both types of visa!!! The difference between the two types of visa is the processing time and the visa fee (see bellow).
A long-term visa must be approved by the Ministry of Interior of the Czech Republic.
The long-term visa for the purpose of study shall be processed within 60 days from the date the Consulate General receives the complete application.
The long-term visa for purpose "other" shall be processed within 90 days from the date the Consulate General receives the complete application.
Please understand that the Consulate General is not able to speed up the visa approval process as it is decided by the Ministry of Interior of in the Czech Republic. Therefore, the Consulate General encourages applicants to submit their applications on time.
- Please read carefully the list of required documents, as incomplete applications cannot be accepted and will be returned to you.
- According to the Law of the Czech Republic, all documents (except the proof of sufficient financial means) must be presented in Czech Language (see the list of known translators)!
- Additional copy of all documents is obligatory!!!
- All documents must be presented in the original or as a notarized copy.
- All documents (except travel document) may not be older than 180 days.
- The Consulate General shall not assume any responsibility for lost or damaged documentation.
1. Completed application form
- The form "Application for Long-term Visa" must be filled out completely with a ball point pen or on a typewriter. Do not use red ink to complete the application.
Please do not forget
- to sign the application in the place indicated at the bottom of the fifth page
- to include your phone number and e-mail address for future communication
2. Two recent photographs (passport size)
- Please see detailed instructions and examples of photographs here.
- One photograph must be glued on the original application form (in the frame in the right upper corner of the application) and the second photograph should be glued on the copy of the application.
- You must submit your original passport. Its validity must exceed your intended stay by at least 3 months (after the visa expires) and the passport must have been issued within the last 10 years.
- We recommend to send a copy of the data page of the passport (the page with your personal data and photo) as well.
- Please make sure that your passport has at least two blank pages (for affixing visa and administrative purposes).
- If you need your passport during the processing time, please send a request within your application together with a prepaid USPS Express Mail envelope (with paid postage in the amount of $19.99) so that the passport can be returned to you. The passport must be resubmitted at the end of the application process for the issuance of the visa after the visa has been approved by the Ministry of Interior of the Czech Republic. You must be present in the US at the end of the visa process.
4. Document confirming sufficient financial resources
Funds to cover the stay in the Czech Republic may be proven by one of following possibilities:
- a notarized copy of the internationally recognized debit/credit card on your name with a validity during your stay in the Czech Republic + a corresponding bank checking account statement on your name
- an original letter from the bank confirming the fact that you will be able to use your funds during your stay in the Czech Republic + notarized copy of internationally recognized debit/credit card on your name
- another document confirming that you can use the financial funds during a stay in the Czech Republic (e.g. an original letter from the family member confirming the financial support during your stay in the Czech Republic signed by a person who will support you /notarized signature/ plus an original or his/her notarized bank account statement)
- a financial guarantee of the US of Czech University which proves that the student’s stay in the Czech Republic will be secured by providing financial means amounting to the existential minimum for 1 month of the expected stay, or a document that all of the costs associated with his/her stay will be covered by the recipient organization + internationally recognized debit/credit card on your name.Proof of funds submitted in this manner cannot be used for an application for a long-term visa for the purpose “other”.
- Requirements for financial means during your stay: It is necessary to prove the availability of funds that are 15 times the amount of the existential minimum (currently it is set at 2200 CZK) for the first month and double the amount of the existential minimum for every month afterwards, thus, for instance, for a stay from 1 January – 30 June it would be (15x2200) + (5x2x2200) = 33 000 + 22 000 = 55 000 CZK (approximately 3 000,- USD for one semester, the amount in US dollars depends on the exchange rate CZK/USD). Please note that the existential minimum is established by the Czech law and can be changed every year.
5. Document confirming the purpose of the stay
- The original or notarized copy of confirmation of enrolment into studies issued by a Czech university (Acceptance Letter). This document must be in the Czech language.
6. Proof of accommodation
- a document issued by a Czech university or school verifying the accommodation for the duration of your studies, signature has to be notrarized by Czech Notary Public or
- an original of rental agreement, sub-letting contract, accommodation agreement or an agreement with similar content, or
- a written confirmation of the person who is the owner or authorised user of the apartment or house with a notarised siganture on consenting to the student´s accomodation
- Important notes
- The original or a copy notarized by Czech Notary Public of any of the mentioned documents must be submitted.
- The documents confiming your accomodation must be in Czech language.
Proof of accommodation can also be submitted electronically. Official verification is also not required if it is submitted electronically. In such a case it must be signed by the secure electronic signature of the authorised person, or it must be supplied without an electronic signature, but by means of the data box in the Czech Republic (sent to the data box of the Ministry of Foreign Affairs).
7. Criminal History Background
- An Affidavit confirming that you have never been indicted and sentenced for a felony of any kind.
If you are submitting your application by mail,your signature must be notarized by a Notary Public. If you come to the Consulate General in person, you can sign the Affidavit in front of Consular Official.
- US citizens: If you have lived in any other country besides the US for 6 months or longer in the previous three years, you are required to submit an Excerpt from Criminal History Record issued by that country. For more information about legalization of Excerpt from Criminal History Record, please contact our Consulate General.
- Non US citizens: You need to submit a Excerpt from Criminal History Record from the country of your nationality. For more information about legalization of Excerpt from Criminal History Record, please contact our Consulate General.
8. Travel medical insurance
Prior to affixing a long-term visa a proof of travel medical insurance shall be presented. Proof of medical travel insurance is understood to be a document in which the relevant insurance company declares/confirms:
- The period of insurance (insurance must cover the entire stay in the Czech Republic)
- The extent of the insurance (the insurance policy must cover the costs that the foreign national is obliged to cover for the period of his/her stay in the Czech Republic in the event of providing necessary and urgent health care including the costs associated with transport or, in the case of his/her death, those associated with transferring his/her physical remains to the state that issued the travel document or to another state in which he/she has a residence permit)
- The amount of the insurance benefit (the agreed insurance benefit limit for one insurance event must be at least EUR 60 000, that being without an insurance retention on the amount of the given costs)
- Please be aware that we require your insurance to have NO DEDUCTIBLE.
- If proof of insurance is not submitted, visa cannot be granted.
The insurance policy must not exclude coverage for injuries and damage caused by the applicant´s intentional acts, injuries and damage caused by fault or contributory fault on the part of the applicant, and injuries and damage caused by the consumption of alcohol, narcotic and psychotropic substances by the applicant. If it concerns insurance obtained in the USA, along with the proof of travel medical insurance, the foreign national always submits an official translation of the insurance policy and its general terms and conditions into the Czech language. This proves the medical travel insurance policy has been taken out, above all its extent, the limit of coverage being EUR 60 000 and that insurance is taken out without retention and, upon request, a document on paying the insurance premium for an insurance policy for the entire period of the requested stay in the Czech Republic.
9. Visa application fee
- No application fee is assessed for long-term visa for the purpose of study (accredited schools/programs, for those who receive a written confirmation from a school listed in the Register of Schools and School Facilities and studies under the accredited study programs of the higher education institutions in the Czech Republic (includes the number of the accredited program).
- Please note that a visa fee is assessed for visa application for the purpose "other" (please see long-term visa for stay over 90 days in Visa Fees) . The fee must be paid either in cash or by money order made payable to the Embassy of the Czech Republic. We do not accept personal checks. The visa fee may change on monthly basis due to the current exchange rate.
10. Post delivery
- If you would like to send the passport back after the visa process has been finished, please enclose a prepaid USPSExpress Mail envelope (with paid postage in the amount of $19.99). For future tracking, we suggest you to make a record of the of tracking number.
Send the complete application to:
Consulate General of the Czech Republic
205 N. Michigan Avenue, Suite 1680
Chicago, IL 60601
- All visas must be approved by the Ministry of Interior of the Czech Republic prior to the Czech Embassy being able to issue same. No assurances regarding the issuance of visas can be given in advance. Therefore final travel plans or the purchase of non refundable tickets should not be made until a visa has been issued.
- The visa for a stay over 90 days is granted for maximum lenght of 6 months.
- While lodging the application, an interview with the applicant can be conducted. A written record of the interview can be a part of the application. A record will be written down in Czech languge and will be signed by the applicant and the officer of the Consulate who will conduct the interview. In case you do not understand Czech you can bring an interpreter with you to translate the written record.
- Student visas can only be issued by the same Embassy and Consulate General where the application for it was submitted. Hence, you cannot apply for a visa in the US and pick it up in Europe or the Czech Republic.The Czech Consulate General strongly recommends that applicants do not travel to the Czech Republic to begin their study programs without valid visas.
- In case the visa has been refused, you have the right of appeal. The appeal should be addressed to the Department for Asylum and Migration Policy of the Ministry of Interior ofthe Czech Republic that made the decision about the application within 15 days after receiving the information about the refusal of the application.
- The Consular Section of the Consulate General of the Czech Republic does not provide translations of documents submitted within the visa application. Please see a list of known translators and/or interpreters of the Czech language located in the jurisdiction of the Consulate General of the Czech Republic in Washington.
- The Consular Section of the Consulate General of the Czech Republic provides verification of signatures on documents - please see consular fees
If you have any questions you can contact us either via email firstname.lastname@example.org or call 312-861-1037 ext. 113.