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Vital statistics documents (birth, marriage and death certificates)

Below you will find out how to obtain first copies of vital statistics document (birth, marriage and death certificate) and their duplicates.

FIRST COPIES

All vital events (i.e. birth, marriage, death) of Czech citizens are registered by the office of "Zvláštní matrika" in the city of Brno, Czech Republic. Applications for birth certificates, marriage certificates and death certificates can be submitted to this office directly or through our embassy.

To register a vital event taking place in Canada one must submit the appropriate Canadian vital statistics document, (1) superlegalized and (2)translated into Czech language. The Canadian vital statistics document can be obtained from the "Division of Vital Statistics" of the relevant province, in original and in the "long form" (the other two forms are the "wallet form", which is unacceptable, and the "1/2 form", which is accepted only in some cases). The vital statistics document must then be legalized by the Department of Foreign Affairs and International Trade and subsequently superlegalized by a Czech consulate or embassy in Canada. The translation into Czech may be made by any person, as long as it is correct and complete a Czech embassy or consulate will authenticate the translation. Czech embassy in Canada will also assists applicants with registration vital events taking place in other countries than Canada. In this case, however, the relevant vital statistics document must be authenticated for its use in the Czech Republic according to the rules pertaining to the country of issuance (please contact a Czech consulate/embassy in the country of issuance for more information).

 

To apply for a first copy of a birth certificate

  1. Proof of Czech citizenship of the applicant (the person being registered) - either (a) a certificate of Czech citizenship, (b) valid passport or (c) valid national ID card ("občanský průkaz"). Most applicants will not have any of these documents and so they first need to obtain a certificate of Czech citizenship;
  2. Proof of Czech citizenship of the applicant's parents - for applicants born after the year 1969, proof of citizenship of at least one parent suffices.
  3. Application form "Zápis o narození" a "Žádost o přidělení rodného čísla" (available for download here);
  4. Canadian birth certificate in the long-form version, legalized and translated into Czech (see instructions above).
  5. Czech marriage certificate of the applicant's parents - if the parents were married in Canada and their marriage has not yet been registered in the Czech Republic, their Canadian (foreign) marriage certificate must be submitted, legalized and translated (see instructions above). Applicants born out of wedlock, if the mother is divorced, must submit her marriage certificate and proof of the divorce with an official timestamp confirming when the divorce took effect (alternatively, a legally effective decision of the "Nejvyšší soud ČR" approbating the foreign divorce). If the mother of the applicant is a widow, a birth and death certificate of the husband must be submitted. If the mother is single or the parents of the applicant are not married, a form "Zápis o určení otcovství" (downloadable here) and birth certificate of the mother must be submitted.
  6. If the applicant is a female, she will be registered (where possible) with the suffix "-ová" at the end of her last name. Applicants have an option to register the last name in a neutral form based on the application form "Zápis příjmení v nepřechýleném tvaru - narození" (downloadable here - please make sure that you choose the correct form based on the applicant's date of birth).
  7. Aplication form "osobní údaje" (available for download here);
  8. Application fee - the issuance of the Czech vital statistics document is subject to a fee of 10 CAD , there are, however, other charges, namely for authentication of documents (e.g. superlegalization by our embassy - 15 CAD , obligatory authentication of submitted translations - 8 CAD /1 page). All the fees are to be paid in the form of cash, money order or certified cheque.

Processing time: 3 - 5 months

 

To apply for a first copy of a marriage certificate

  1. Proof of Czech citizenship of both spouses, if both are Czech citizens - either (a) a certificate of Czech citizenship, (b) valid passport or (c) valid national ID card ("občanský průkaz"). If applicants do not have any of these, they must first obtain a certificate of Czech citizenship;
  2. Application form Zápis o uzavření manželství;
  3. The Canadian/foreign marriage certificate in at least its half-form (preferable is the long form), legalized and translated into Czech (see instructions above).
  4. Birth certificate of a spouse if he is a Czech citizen. In case a Czech party to the marriage enters it as a widow/-er it is necessary to submit a death certificate of his/her previous spouse. In case a Czech party to the marriage enters it as a divorcee, a divorce certificate from the previous marriage must be submitted (it must contain the date the divorce took effect). All these documents must be authenticated for use in the Czech Republic and translated into Czech as outlined above;
  5. Facultatively an application to register the female name in its neutral form (without the suffix "-ová" at the end); the applicable forms called Zápis příjmení v nepřechýleném tvaru - manželství can be downloaded here (please make sure you are downloading the correct form based on the date of marriage);
  6. Application form osobní údaje (available for download here);
  7. Application fee - the issuance of the Czech vital statistics document is subject to a fee of 10 CAD , there are, however, other charges, namely for authentication of documents (e.g. superlegalization by our embassy - 15 CAD , obligatory authentication of submitted translations - 8 CAD /1 page). All the fees are to be paid in the form of cash, money order or certified cheque.

Processing time: 3 - 5 months

 

To apply for a first copy of a death certificate

  1. Proof of Czech citizenship of the deceased - either (a) a certificate of Czech citizenship not older than 1 year at the time of death, (b) passport valid at the time of death (c) valid national ID card ("občanský průkaz") valid at the time of death. If there is no such proof of citizenship, please contact the embassy first.
  2. Filled in form Zápis o úmrtí;
  3. Canadian/foreign death certificate issued by the civil vital statistics office (documents issued by funeral homes are not acceptable), authenticated for use abroad and translated into Czech (see above);
  4. Other documents if available - birth certificate of the deceased, marriage certficate of the deceased, valid Czech IDs, health insurance documents etc.
  5. Filled in form Osobní údaje (please note that the applicant will have to prove his/her relationship to the deceased and/or other legal interest in registering the death in the Czech Republic);
  6. Application fee - the issuance of the Czech vital statistics document is subject to a fee of 10 CAD , there are, however, other charges, namely for authentication of documents (e.g. superlegalization by our embassy - 15 CAD , obligatory authentication of submitted translations - 8 CAD /1 page). All the fees are to be paid in the form of cash, money order or certified cheque.

Processing time: 3-5 months

 

DUPLICATE (OTHER COPY) OF VITAL STATISTICS DOCUMENTS

Purpose of issue: In case you lost or damaged or require additional copy of a vital statistics document, you may apply fore a "duplicate". By definition, duplicates may be issued only if the relevant vital event had been registered in the Czech Republic. You can apply for your own vital statistics documents or for other persons' documents (in the latter case a family relationship or legal interest must be proved).

Requirements:

  1. Form Žádost o vydání duplikátu matričního dokladu;
  2. Valid ID of applicant (passport, driver's license, občanský průkaz...);
  3. If applicant is different from the person appearing in the required document, proof of family relationship or legal interest must be submitted;
  4. Form osobní údaje (available here);
  5. A self-addressed prepaid envelope if you wish the document be mailed to your address.

Processing time: 5-10 weeks

Application fee: 15 CAD