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Schengen short term visa (for stay up to 90 days)

Short-term visa is issued as a Schengen visa, i.e. grants a possibility of stay in the Schengen Territory for a maximum of 90 days within a half-year.

Important!!! US citizens are not required to hold a Schengen short term visa for a stay, which does not exceed 90 days under the condition that the stay is not profitable. Under these conditions, US citizens are allowed to travel to the Schengen Area without visa.

Important!!! All Schengen States´ Diplomatic Missions in the USA use the Visa Information System (VIS). Schengen visa applicants will have to appear in person at the Embassy or Consulate General when lodging the application, in order to provide their fingerprints.

Schengen visa applicants need to schedule an appointment in advance (tel. 312-861-1037 ext.113 or via email consulate_chicago@mzv.cz)

Since June 11, 2017 Ukrainian citizens with biometric passports dont need to apply for schengen visa to travel to the Czech Republic for a maximum of 90 days within a half-year, if the purpose is not profitable (tourism, business trip).

If you reside in the jurisdiction of the Embassy of the Czech Republic in Washington D.C., Consulate General of the Czech Republic in New York or Los Angeles, please contact these offices directly for information concerning visa application.

List of states whose citizens are exempt from Schengen visa requirement

List of states whose citizens are required to hold Schengen visa

 

ALL REQUIRED DOCUMENTS MUST BE PROVIDED IN ENGLISH LANGUAGE OR CZECH LANGUAGE ONLY

Where to apply

As listed by importance, the following rules apply by which you may determine at which office you should apply for the visa, according to the Visa Code, Article 5:

  1. If you intend to visit only one Schengen country, you must apply at the Embassy or Consulate of that particular country.
  2. If you intend to visit several Schengen countries, you must apply for a visa at the Embassy or Consulate of the country which is your main destination - main purpose of stay,
  3. If you intend to visit several Schengen countries but no main destination can be determined, the Member State whose external border the applicant intends to cross in order to enter the territory of the Member States,
  4. If you do not need a visa for the Schengen country which is your main destination or first point of entry, please note that you may require a visa for the other Schengen countries you wish to visit. You should then apply at the Embassy or Consulate of the first Schengen country which requires you to have a visa.

If the Czech Republic is the appropriate country, you may submit your application at the Consular Office (of the Embassy or Consulates General of the Czech Republic) in accordance with the jurisdiction where you permanently reside.

WHO SHOULD APPLY

All visa applications must be made in person, during our business hours, well in advance at the Embassy or Consulate in which jurisdiction you reside.

WHEN TO APPLY

Application for a Schengen (short-term) visa may be filed within 6 months before the planned trip. It is recommended not to file a visa application later than 15 days before the trip - as it cannot be guaranteed it will be reviewed in time. In most cases, visa applications are processed within 15 days. In exceptional cases, the review period can be extended up to 45 days. Holders of multiple Schengen (short-term) visa can file a visa application before this visa has expired, provided it has been valid for at least 6 months.

MULTIPLE-ENTRY VISAS

Multiple-entry visas with a long validity shall be issued for the following validity periods, unless the validity of the visa would exceed that of the travel document: (a) for a validity period of one year, provided that the applicant has obtained and lawfully used three visas within the previous two years; (b) for a validity period of two years, provided that the applicant has obtained and lawfully used a previous multiple-entry visa valid for one year within the previous two years; (c) for a validity period of five years, provided that the applicant has obtained and lawfully used a previous multiple-entry visa valid for two years within the previous three years.

PROCESSING TIME

After submitting all the necessary documents, the processing time is 15 days.

Required documents

Application must be submitted in person. The following documents must be submitted by each applicant:

1. Completed visa application form. This form can be completed and printed online but you have to sign the form in front of the visa officer. Information for applicant on personal data protection (DOC, 30 KB)

2. Passport or official travel document
The applicant shall present a valid travel document satisfying the following criteria:

  • its validity shall extend at least three months after the intended date of departure from the territory,
  • it shall contain at least two blank pages
  • it shall have been issued within the previous 10 years,

3. Documents proving the legal status in US - original US Permanent Resident Card (Green Card), a Green card Stamp in your passport, an Advance Parole, or a valid US Visa must be provided along with a valid I-94 departure record. Students should also submit the original validated I-20, DS-2019 or IAP-66.
The US residence permit or visa should be valid at least 3 months beyond the intended departure from the Schengen member state territory.

4. One recent passport photograph (do not glue it on the application form)

  • of one's entire face, which shows a clear and exact likeness of the applicant
  • Without sunglasses or head covering, unless it is on account of religious or medical reasons.
  • The photo must be taken against a plain, light background with a good contrast in color or black and white.
  • It must be of clear and good quality and printed on regular photographic paper.
  • Children travelling with their parents on their parent's passport do need their own visa with a photo.
  • However, applicants should also submit one recent passport size photograph for every child travelling with them.
  • Please make sure that you have enough pages to affix the visas for you and your child(ren).

Photos that do not comply with these standards should not be accepted!

Children travelling with their parents on their parent´s passport do need their own visa with a photo (free of charge under 6 years of age). However, applicants should also submit one recent passport size photograph for every child travelling with them. Please make sure that you have enough pages to affix the visas for you and your child(ren).

5. Proof that you can proceed to the next country after you have visited the Schengen countries, i.e. confirmed itinerary / airline reservation or airline ticket and required visa.

6. Proof of sufficient funds for your intended stay in the Czech Republic. Proof of sufficient funds must be provided in English language or Czech language ONLY.

  • personal bank statement (must show your name and address) of your checking account for last 6 months (we don't accept bank statement of your saving account), proof of regular income e. g. salary slip of the last six months), or
  • travelers checks,
  • a letter from your employer/host company/sponsor/school confirming support and that all your expenses will be paid for during your stay in the Czech Republic (boarding and lodging, flight tickets, personal expenses - we need to see the amount of money which will be provided, etc.).
  • If you present the letter from your sponsor it must be signed by that person, his/her signature must be notarized by a Notary public and his/her bank account statement of checking account must be attached.
  • IMPORTANT! The minimum amount of financial resources required for a person under the age of 18 is approx. 25,- USD for 1 day of stay. The minimum amount of financial resources required for a person over 18 years of age is approx. 50,- USD for 1 day of stay.
  • for the purpose of visiting family/friends - provide bank account statements on the account turnover of the last six months, proof of regular e.g. salary slips of the last six months.
  • for the purpose of business - bank account statement on the account turnover of the last six months, proof of regular e.g. salary slips of the last six months.
  • if the purpose is artistic, cultural, sport and educational activities - bank account statement on the account turnover of the last six months, proof of regular e.g. salary slips of the last six months.

7. Occupation

  • If you study, student card or copy of the matriculation at the university and student index signed and stamped by the university is required as well as a proof of solvability of parents, or proof of sufficient funds for the entire stay or the provision of guarantee form is required.
  • If you are employed, employment contract, certification of payment of taxes in your name by the employer over the last six months vacation confirmation from the employer and an original letter (no scan copy is allowed) from you employer is required.
  • If you are self employed, a business license and tax return forms are required.
  • If you are a business owner, certificate of business registration is required.
  • If you are retired, pension statements over the last 6 months is required.
  • If the applicant is a minor/under the age 18 and traveling alone or with one parent or legal guardian only: Both parents or legal guardians must be present when submitting the visa application. Exceptions to this should be made if the single parent with whom the minor is to travel holds the paternal authority alone. The single parent should submit an official document that proves he/she is the only parental authority e.g. birth certificate of the minor (indicating only one parent), death certificate, divorce agreement or custody agreement.
  • If you are a journalist - certificate issued by a professional organization and a document of the employer stating the purpose of the mission is required.
  • If you are an artist - proof of qualification (e.g. proof of membership in a professional association, manager contract etc.), documentation issued by the organizer concerning the event indication the date, place and number of performances.

8. Proof establishing the purpose of your trip

            For all purposes confirmed hotel reservation is required.

  • tourism (detailed itinerary of your trip, if the applicant is an employee: proof of leave approval; confirmed hotel reservation, invitation letter with verified signature)
  • medical treatment (confirmation of appointment from host medical institution, official letter required containing the following information: date and location of the appointment, type and duration of treatment to be provided, official document/certificate proving the medical record justifying the need for a treatment abroad, financial guarantee: confirmation of payment for the medical treatment or any other proof of financial arrangements made)
  • business trip (business relations confirmation, supporting letter from the hosting company, original of an official invitation letter from inviting company/individual - stamped and signed and containing detailed information concerning: address and contacts of the company, nature of business, name and position of the countersigning person, purpose and duration of stay, person or entity who will bear the travel and living costs). If business owner - certificate of business registration.
  • other - seminar/conference (original of invitation from the conference organizer from the Czech Republic/ticket for congress, expo, conference, seminar etc.)
  • visiting family and friends - invitation letter signed by the inviting person (signature must be notarized by Czech Notary Public),
    The following Member States' consulates require that a specific form be used for an invitation letter: Sweden, Switzerland, France, the Netherlands, Germany, Italy, Norway, Slovenia, Slovakia, Malta, Luxembourg, Latvia, Denmark, Island and Finland. Please refer to the website of the Member State concerned for further information
  • artistic, cultural, sport and educational activities (written request from the inviting company/organization, with official stamp and signature of the company /organization containing the following information: first name, last name and date of birth of the inviting person; exact dates of the intended stay; address of the residence of the hosting country; certificate of the organization registration in the hosting country; specification of who covers the costs that arise from the visit; copy of the passport of the responsible person in the hosting country. For participation in sport activities - photo copies of all pages in the sports federation matriculation card; invitation from the organizing club/federation in the host country; certificate from the sending sports club/federation; proof of paid registration fee to event/tournament)
  • study (acceptance letter from the school, registration letter etc.)
  • scientific research (hosting agreement with a research institution etc.)
  • employment (work permit issued by the Employment Office or employment contract, if the type of work is exempt from the work permit in accordance with Act. No. 435/2004 Coll. on employment)
  • seasonal employment (work permit Article 96 (1) of the Employment Act or number of the application for the purpose of issuing this permit and where was requested this permission - from Labor Offices in the Czech Republic and confirmation from the employer about agreed amount of salary/payoff )
  • official invitation (formal invitation authorized by the Alien Police) for visiting friends/family or invitation

-         the formal invitation might to replace some required supporting documents as financial funds and proof of accommodation

-         the invitation form is submitted in its original by the visa applicant

9. Medical health/travel insurance that meets the following criteria:

  • Cover letter from the insurance company with all coverage requirements for Schengen territory.
  • It is valid during the entire period that you will be in the Czech Republic/Schengen territory.
  • The coverage is at least € 30,000 (US $45,000), DO NOT FORGET to enclose a letter from the insurance company/employer/school, or some other document which will confirm the validity of the insurance outside the United States and the amount of coverage.
  • The coverage includes evacuation, repatriation for medical reasons, urgent medical care and/or emergency treatment in a hospital.
  • Please be aware that we require your insurance to have NO DEDUCTIBLE (100% of coverage!)
  • If proof of insurance is not submitted, visa cannot be granted
  • Proof of medical health/travel insurance must be provided in English language or Czech language ONLY.

10. Confirmation of receiving entity (DOCX, 140 KB)  of an entity receiving in the territory of the Czech Republic a third country citizen for the purpose of economic activity or educational activity

11. We can accept cash only for the visa fee

  • Visa fees vary depending upon the exchange rate between the Czech and US currency.
  • Exact Visa Fee.
  • Visa fees are non-refundable.

12. Please enclose a certified pre-paid, self-addressed, over-night envelope if you want to have the passport with the approved visa sent to your home or business address.

  • After your visa are granted, you can pick up your passport with affixed visa sticker in person during our business hours (schedule an appointment in advance) or provide us with a certified pre-paid USPS Express mail envelope with a sufficient stamp (USD 26.35 for more information please visit USPS) or an already pre-paid label (only certified mail with a tracking number) and we are going to send you your passport to home/business address. For future tracking, we suggest you to make a record of the tracking number.
  • The Consulate General is not responsible for lost or damaged documentation.

IMPORTANT: Additional documents may be required.

Please note:

The Consular Department has full authority to evaluate and request more documents than those submitted by the applicant. The applicant is hereby informed that submitting the aforementioned documents does not guarantee automatic issuance of the visa.

According to the Visa Code, Article 24, a uniform visa allows the holder to travel in the entire territory of the Schengen area.

Previous stays within the territory of a Member State on the basis of a national long-stay visa or a residence permit have no influence on the stays allowed by a uniform visa or a visa with limited territorial validity.

 

VISA Information system

As from 15 May 2014 all Schengen States´ consulates in the USA use the Visa Information System (VIS). The VIS is a central database for the exchange of data on short-stay (up to three months) visas between Schengen States. The main objectives of the VIS are to facilitate visa application procedures and checks at external border as well as to enhance security.

The VIS will contain all the Schengen visa applications lodged by an applicant over five years and the decisions taken by any Schengen State´s consulate.

For the purpose of the VIS, applicants are required to provide their biometric data - fingerprints- while applying for a Schengen visa. Biometric data, along with the data provided in the Schengen visa application form, will be recorded in the VIS central database.

Therefore, all Schengen visa applicants will have to appear in person at the Embassy or Consulate General when lodging the application, in order to provide their fingerprints. For subsequent applications within 5 years the fingerprints can be copied from the previous application file in the VIS.

Exemptions from the fingerprinting requirement are provided for:

  • children under the age of twelve

  • persons for whom the collection of fingerprints is physically impossible

  • heads of State, members of the national Governments, sovereigns, members of a royal family (under specific conditions)

Important! Visa applicants need to schedule an appointment in advance! Please call 312-861-1037 ext. 113 or via email consulate_chicago@mzv.cz.

 

Application form and other useful links:

 

 

Attachments

ZOV_en 58 KB DOCX (FILE_TYPE_DOCX) Jan 29, 2020