english  česky 

Advanced search
Article notification Print Decrease font size Increase font size

study

Required documents

IMPORTANT

IMPORTANT

(!) Incomplete applications may not be accepted and must be returned to the applicant.
(!) All documents (except the passport and proof of sufficient financial means) must be presented in the Czech language.
(!) Every document must be submitted in original (or as a notarized copy made from the original) AND with one plain photocopy thereof, which means that one application file contains two complete sets of documents.
(!) No document (except the passport) may be older than 180 days.

KINDLY SUBMIT THE DOCUMENTS IN THE ORDER FROM no. 1 TO no. 16 EXACTLY AS FOLLOWS:

  1. Visa application form (form_long-term visa (PDF, 555 KB)): to complete the form correctly, please view the SAMPLE (form_student_SAMPLE (PDF, 2 MB)).
    - Form must be filled in completely and legibly in BLOCK CAPITAL LETTERS with a BLUE ball point pen OR on a typewriter.
    - Use European format "dd mm yyyy" for calendar dates.
    - For item 3: include your first and also your middle name(s) exactly as shown in your passport.
    - For item 26: record ONLY visas from the past 3 years issued by the Czech Republic.
    - For item 28 - mark one box:
    -- purpose of stay "study" must be selected if the school/the study program is accredited by the Ministry of Education, Youth and Sports of the Czech Republic. Accredited universities include: Anglo American University, Ceska zemedelska univerzita, FAMU, Karlova Univerzita, Masarykova univerzita, Vysoka skola ekonomicka;
    -- purpose of stay "other" must be selected if the university/study program is not accredited by the Ministry of Education, Youth and Sports of the Czech Republic.
    Information on the accreditation can typically be found in the confirmation of enrolment from the Czech school; contact the school of your choice if unsure about the accreditation.
    - For items 29-30: dates of arrival and departure must correspond exactly BOTH with the dates in the confirmation of enrolment from the Czech school AND with the dates of validity of the travel medical insurance.
    - For item 38: include full home address in the USA (including city, two-letter state abbreviation, and ZIP code - you may continue to write below the boxes if this entry is too long).
    - For items 39-40: insert your mobile phone number and e-mail address (write neatly to avoid ambiguity, e.g. between number zero and letter "O", or number one and letter "I").
    - Remember to insert date and to sign at the bottom of the last page (items "Place and date" and "Applicant's Signature").
     
  2. One plain single-sided photocopy of the completed visa application. Copy all pages including those where you made no records.
     
  3. Two passport size photographs:
    - Photos must be identical, recent, in color, size 3.5 x 4.5 cm or 2 x 2 inches. Entire face must be clearly visible, white background. For the 3.5 x 4.5 cm size photo, the distance between the eye level and the chin must be at least 13 mm. For a 2 x 2 inches size photo, head must be between 1-1 3/8 inches (25-35 mm) from the bottom of the chin to the top of the head.
    - Photos must be in a good print quality on high quality photo paper, made at a professional photo studio. Do not print photos yourself or the application will be returned to you as unacceptable.
    - For photo 1: Glue it onto the upper right corner of page one of the visa application form. Do not staple or tape over the photo.
    - For photo 2: Write down your surname in BLOCK CAPITAL LETTERS on the reverse, and insert the photo loosely inside your passport.
     
  4. Passport:
    - Original.
    - Must contain the signature of passport bearer;
    - Validity must exceed the intended stay by at least 3 months;
    - Must be issued within the previous 10 years;
    - Must contain at least 2 blank pages.
     
  5. Two plain copies of the data page of the passport.
    The data page contains passport bearer's photograph and personal details, information on the date of issue, validity and issuing authority of the passport, etc.
    If the signature of passport bearer is featured on a different page, submit two plain copies of this page as well.
    - Non-US citizens must further submit two plain copies of documents proving their legal status in the US: valid US visa (type A, E, F /plus endorsed I-20, F-1, DS-2019 or IAP-66/, G, H, I, J /plus J1 document/, L, O, R), OR valid Alien Registration Card (Green Card - copy front side only).
     
  6. Document confirming the purpose of stay in the Czech Republic:
    - Confirmation of enrolment into studies issued by the Czech school (Acceptance Letter).
    - The document must be written in the Czech language.
    - The document must be submitted in original, OR as a notarized copy made from the original (e-mailed, scanned or faxed versions are not acceptable).
     
  7. One plain photocopy of all pages of the document confirming the purpose of stay.
     
  8. Proof of accommodation in the Czech Republic.
    - Accommodation may be proven by one of the following means:
    (A) document issued by the Czech school, verifying the accommodation for the duration of the stay, OR
    (B) written confirmation from the owners of the apartment/house, with their signatures notarized in the Czech Republic, OR
    (C) rental/lease contract, sub-letting contract, accommodation agreement or an agreement with similar contents, with signatures notarized in the Czech Republic.
    - If not written in Czech, the document(s) must be provided with a certified translation into the Czech language.
    - The document(s) must be submitted in original, OR as a notarized copy made from the original (e-mailed, scanned or faxed versions are not acceptable).
     
  9. One plain photocopy of all pages of the proof of accommodation.
     
  10. Documents confirming sufficient financial resources.
    It is necessary to prove the availability of financial funds exceeding the minimum required amount, which calculated as follows:
    fifteen (15) times the amount of the existential minimum (currently CZK 2,200) for the first month of the stay, AND
    double (2) the amount of the existential minimum for every following month of the stay.
    For instance, the required miminum for a stay from January 1 till June 30 (6 months) is (1 x 15 x 2,200) + (5 x 2 x 2,200) = 33,000 + 22,000 = CZK 55,000, i.e. approx. USD 3,000. The equivalent amount in US dollars (USD) depends on the current CZK/USD exchange rate.

    Funds to cover the stay in the Czech Republic shall be proven by ONE of the following means:
    (A) "debit/credit card" AND applicant's "bank account statement", OR
    (B) "debit/credit card" AND "bank reference letter", OR
    (C) "debit/credit card" AND "letter from a family member confirming the financial support" AND family member's "bank account statement", OR
    (D) "debit/credit card" AND "financial guarantee".
    (!) See below for specifications of the documents to be submitted.

    "debit/credit card":
    - A currently valid, internationally recognised debit OR credit card.
    - The name of of the cardholder must match name of the visa applicant. Anonymous or nameless cards are not acceptable.
    - The debit/credit card must be issued by the same bank for which the "bank account statement" (or the "bank reference letter") is submitted.
    - Submit one notarized copy of the card AND one plain photocopy of the notarized copy.
    - For the copies: Make sure that applicant's name, the name of the issuing bank and the card validity date are clearly visible; part of the card number and the enitre card security code (CVV number) may be hidden for security.

    "bank account statement":
    - Only checking AND/OR savings bank accounts are acceptable; credit accounts are not acceptable.
    - The bank account must be kept in the applicant's name (or in the name of the sponsoring family member); joint account ownership is permitted.
    - Obtain the last regular bank account statement if the ending balance meets the required amount of financial resources. If the ending balance is lower, wait for and submit the next regular bank statement, OR have your bank issue an extraordinary statement, OR provide a "bank reference letter" instead.
    - Only original statements sent from the bank to clients by regular mail on paper OR statements issued by the bank as locked PDF files are acceptable; printshots of account details from online banking (made by the applicant or the bank clerk) are not acceptable.
    - Submit the statement printed on paper (scanned or faxed versions are not acceptable), AND one plain photocopy thereof.

    "letter from a family member confirming the financial support":
    - The template (form Sponsor (PDF, 125 KB)) may be used (no translation is required as the form is bilingual) AND the signature of the sponsor must be notarized (an individual acknowledgement).
    - Other free forms for confirmation of a family member's financial support must be provided with a notarized signature AND, if not written in Czech, with a certified translation into the Czech language.
    - Family member's bank account statement must be presented (see "bank account statement" for specifications).
    - Submit the original document with notarized signature (e-mailed, scanned or faxed versions are not acceptable), the certified translation (if applicable), AND one plain photocopy of these documents, PLUS two plain photocopies of a valid ID that confirms full name and and date of birth of the sponsor (e.g. data page of passport or front side of a US driving license).

    "bank reference letter":
    - The letter from the bank must refer to
    (A) bank account(s) kept in applicant's name (joint account ownership is permitted; only references to checking and savings bank accounts are acceptable; credit accounts are not acceptable), OR
    (B) funds (loan, security) that the applicant has secured from the bank to cover the costs associated with his/her stay.
    - The document must clearly indicate the total balance that the applicant is free to use during the stay in the Czech Republic.
    - The document must clearly indicate the issuing bank, and the signature, name, position and contact details of the issuing bank clerk.
    - If not written in Czech, the document must be provided with a certified translation into the Czech language.
    - Submit the original document (e-mailed, scanned or faxed versions are not acceptable), AND the certified translation (if applicable), AND one plain photocopy thereof.

    "financial guarantee":
    - A confirmation issued by a state authority, or by a US or Czech school that all of the costs of student’s stay in the Czech Republic will be fully covered.
    - If not written in Czech, the document must be provided with a certified translation into the Czech language.
    - Submit the original document (e-mailed, scanned or faxed versions are not acceptable) with notarized signature, AND the certified translation (if applicable), AND one plain photocopy thereof.
    (!) This instrument cannot be used for an application for a long-term visa for the purpose of stay "other".
     
  11. Affidavit/Criminal history records.
    - US citizens older than 15 years are required to submit an affidavit (affidavit (DOC, 32 KB)), confirming that they have never been indicted and sentenced for a felony of any kind in USA (affidavit replaces US Criminal History Record issued by FBI only in case of US citizens).
    - If the visa application is submitted by mail, the signature on the affidavit must be notarized; if the application is submitted in person, affidavit can be signed in front of the consular officer.
    - The affidavit must be submitted in original (copies, e-mailed, scanned or faxed versions are not acceptable).
    - If the applicant lived in any other country besides USA for 6 months or longer in the previous three years, an Excerpt from Criminal History Record issued by that country must also be submitted with the required legalization/apostille and a certified translation into the Czech language.
    - Non-US citizens must submit (A) an excerpt from criminal history record issued by their country of origin with (B) the required legalization/apostille of their country of origin and (C) certified translations of (A) and (B) into the Czech language AND also (D) the US Criminal History Record issued by FBI with (E) the apostille issued by the US Department of State and with (F) certified translations of (D) and (E) into the Czech language. State Criminal Record Check is not acceptable.
     
  12. One plain photocopy of the affidavit/criminal history records.
     
  13. Travel medical insurance:
    - Insurance must cover the entire period recorded on the documents submitted under bullet 6 and 8 above. If the dates of insurance validity are shorter than this period (even by a single day), your visa cannot be issued, irrespective of whether you wish to leave the Czech Republic early.
    Insurance benefit limit for one insurance event must be at least EUR 60,000 without any participation of the person insured, i.e. zero deductibles/copay.
    - Insurance must cover all the costs associated with necessary and urgent health care, including costs associated with transportation, including transportation of mortal remains in the event of death, and insurance must not exclude providing insurance payment in the case of accident caused by a wilful act, negligence or contributory negligence of the insured, even as a result of drinking alcohol, taking narcotics or psychotropic drugs by the insured.
    - Insurance certificate including all the necessary (above mentioned) information must be issued by an insurance company (NOT by the employer, school etc.), with the full name of the insured person and policy validity clearly visible.
    Submit the original of the travel medical insurance covering the entire stay in the Czech Republic.
    - If the insurance certificate is not written in Czech, submit also a certified translation into the Czech language of the entire insurance policy and of general terms and conditions.
    - Upon request, proof of payment of the insurance premium must be submitted.
     
  14. Visa application fee.
    - Please study and comply with the information on the current visa fee /item 144 A: "long-term visa application (all purposes of stay, excepting 'business')" in the inserted PDF file/.
    - The fee (equivalent of CZK 2,500) is payable in USD in cash OR by money order; no personal checks are accepted.
    - The fee varies monthly. Please provide exact amount, except when submitting an application on/after 20th day in the given month when it is recommended that you add USD 5 on top of the quoted fee, in order to avoid an underpaid application. Any change due will be returned to the applicant at the end of the visa process.
     
  15. Trackable pre-paid pre-addressed envelope.
    - To be provided only if the applicant wishes the passport to be mailed back instead of collecting it personally at the Consulate.
    - The Consulate is not responsible for any loss of the contents during the shipping.
    - Submit one pre-paid USPS Flat Rate envelope ("Priority Express Mail" or "Priority Mail", postage must be pre-paid in regular stamps affixed to the envelope; barcode/QR stamps cannot be accepted) OR one pre-paid UPS envelope.
    (!) We are currently unable to honor envelopes from FedEx or other forwarding agents.
    - Fill in your own name, surname and full postal address on the envelope or on the address label in both the "From:" and the "To:" fields; the address must be within the territory of the USA. Affix the address label the envelope.
    - Make a record of the tracking number before you submit the envelope; you need this reference when contacting the forwarding agent of your choice in case of delays and irregularities during the shipping.
     
  16. One plain photocopy of the front side of the envelope, if provided under no. 15, with the "From:" and "To:" fields on the shipping label completed and with the proof of pre-paid postage and tracking number clearly visible.