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Authentication of documents

Information on how to have your signature notarized, a translation or a true copy authenticated, and how to have an official document superlegalized for its use in the Czech Republic.

Signature authentication (notarization)

Purpose: To officially confirm that a signature on a document belongs to the person who has signed it. On some specific documents, such as various declarations or powers of attorney, this official confirmation is required in order for the document to be considered legally valid and serve its intended legal purpose.

Requirements: personal appearance, a valid piece of ID (Czech citizens must present their Czech passport or občanský průkaz, foreign nationals their passport; driver's licenses are accepted only in exceptional cases), document that is to be signed (must be in Czech, English or French; must not be a blank page); a fee per one signature - please see.

Processing time: Depending on the amount of signatures (up to 10 signatures will be authenticated immediately).

Additional notes: A consular signature authentication conveys no judgement on the part of the authentication officer as to the validity or truth of an authenticated document. Only a signature, not the contents, is authenticated. Applicants do not need to sign the document in front of the authenticating official, their acknowledgement of a previously made signature suffices.

In case you cannot make it to our office in person, you can have your signature notarized by a notary public/commissioner of oath and have his stamp subsequently superlegalized according to the instructions given below in section "superlegalization" (please do not forget to include in the envelope a fee for superlegalization, not for authentication of signature). Documents superlegalized in this manner fully substitute a document with a signature authenticated by a Czech embassy/consulate. Please note that Canadian law requires that documents submitted in this manner are in English or French, or with English or French translation provided on the same sheet of paper.

 

Translation authentication

Purpose: As the official language in the Czech Republic is Czech, some foreign documents must be translated into Czech and the translations then verified by accredited Czech officials (Czech embassies/consulates or accredited individual translators). Similarly, some Czech documents must be first translated and officially verified for their use in Canada.

Requirements: the document in the source language, its accurate translation on a separate sheet of paper, a piece of ID or proof of place of residence of a legal person, fee per page - please see. (a letter or A4 size).

Processing time: Depending on the length and nature of the text and means of delivery (usually 1 - 7 days).

Additional notes: Applicants may submit documents by post or in person. In case of postal applications, a pre-paid and self-addressed registered mail or courier envelope must be included. Accepted are money orders, cheques or cash.

 

True copy authentication

Purpose: When presenting copies of certain documents, official confirmation certifying the identical content is sometimes required in order for the copy to serve the same legal purpose as the original document.

Requirements: the original document, a piece of ID or proof of place of business of a legal person, a fee/1 page - please see.

Processing time: Depending on the amount of documents submitted and the means of delivery (usually 1 - 7 days).

Additional notes: We will not certify a copy of any proof of identification (such as passports, ID cards, drivers licenses etc.), bankbooks, cheques, tickets, coupons, geometric or technical designes. We will also not certify a copy of an original document that conflicts with Czech or Canadian legislation, has modifications that could impair its credibility, or its contents may not be reliably evaluated by the Consulate.

 

Superlegalization

Purpose: Most official documents issued in Canada do not have any legal relevance in the Czech Republic unless they are authenticated (superlegalized) by Czech embassies/consulates in Canada.

Requirements: Canadian official document legalized by Global Affairs Ottawa:  https://www.international.gc.ca/world-monde/study_work_travel-etude_travail_voyage/authentication-authentification/index.aspx?lang=eng (this legalization confirms to us that the document is not a fake and that it has been issued by a competent authority and signed by a competent clerk), a piece of ID or proof of place of business of a legal person, a fee.

Processing time: Depending on the amount of documents submitted and the means of deliver (usually 1 - 7 days).

Additional notes: Canadian authorities other than the DFAIT (linked above) may legalize your Canadian document. Contact the DFAIT to learn which offices provide authentications of documents for their use abroad (please note that these offices authenticate only documents that are in one of Canada's official language, or equipped with a translation into it). Note however that irrespective of which Canadian office legalizes your document, the superlegalization is finalized only after the legalized document is stamped by our embassy/consulates.
Please note that superlegalized documents intended to be used as official documents in the Czech Republic must also be furnished with authenticated translation into Czech (see above).