Signature verification

Submission: only in person

Requirements: personal presence, a valid ID (Czech citizens must present their Czech passport or  Czech ID, foreign nationals their passport), document that is to be signed (must be in Czech, English or French; your sugnature cannot be verified on a blank page or unfilled form); consular fee.

Consular fee

The fee is accepted in cash (CAD only), by bank card, by certified check addressed to the Embassy of the Czech Republic in Ottawa or by money order addressed to the Embassy of the Czech Republic in Ottawa.

A maximum 5 signatures can be verified within one appointment.

Additional notes: A signature verification conveys no judgement on the part of the authentication officer as to the validity or truth of an authenticated document. Only a signature, not the contents, is verified.

In case you cannot make it to our office in person, you can have your signature verified by a notary public/commissioner of oath and have his stamp subsequently superlegalized according to the instructions given below in section "superlegalization" (please do not forget to include in the envelope a fee for superlegalization). Documents superlegalized in this manner fully substitute a document with a signature verified by the Czech embassy/consulate. Please note that Canadian law requires that documents submitted in this manner are in English or French, or with English or French translation provided on the same, or with the initial document tightly connected sheet of paper.

Translation verification

Submission: in person (prior appointment necessary, for appointment send an email to consular_ottawa@embassy.mzv.cz) or by post

Requirements: the document and its accurate translation on a separate sheet of paper, a piece of ID or proof of place of residence of a legal person, consular fee.

Consular fee

Fee is set for 1 page, if the verification is made with the purpose of a registration of birth/marriage/death at the special register in Brno, the fee is collected in half.

The fee is accepted in cash (CAD only), by certified check addressed to the Embassy of the Czech Republic in Ottawa or by money order addressed to the Embassy of the Czech Republic in Ottawa. In case of personal submission, you can pay by bank card.

Processing time: 1 - 7 days

Additional notes: In case of postal applications, a pre-paid and self-addressed registered mail (preferably Xpresspost) and the consular fee must be included.

True copy verification

Submission: in person (prior appointment necessary, for appointment send an email to consular_ottawa@embassy.mzv.cz) or by post

Requirements: the original document, a piece of ID or proof of place of business of a legal person, consular fee.

Consular fee

Fee is set for 1 page, if the verification is made with the purpose of a registration of birth/marriage/death at the special register in Brno, the fee is collected in half.

The fee is accepted in cash (CAD only), by certified check addressed to the Embassy of the Czech Republic in Ottawa or by money order addressed to the Embassy of the Czech Republic in Ottawa. In case of personal submission, you can pay by bank card.

Processing time:  1 - 7 days

Additional notes: In case of postal applications, a pre-paid and self-addressed registered mail (preferably Xpresspost) and the consular fee must be included.

It is forbiden by the Czech law to verify documents such as proof of identification (for example passport, ID card, drivers license etc.), bankbooks, cheques, tickets, coupons, geometric or technical designes. We will also not certify a copy of an original document that conflicts with Czech legislation or good manners, has modifications that could impair its credibility, or its originality may not be reliably evaluated by the Consulate.

Superlegalization

Official documents issued in Canada (birth/marrige/death certificate, diploma, criminal check certificate) has to be superlegalized for its use in the CR. Without superlegalization, Czech authorities will not recognize a Canadian official document as valid.

Procedure for superlegalization

Get the Canadian official document authenticated by Global Affairs Canada.

Currently, Global Affairs Canada accepts applications for authentication by post or courier only.

How to apply for authentication at Global Affairs Canada.

The authentication performed by this office is free of charge, and GAC will also provide free delivery of the document for superlegalization to our embassy, if you ask for it.

In addition to Global Affairs Canada in Ottawa, authentication of documents issued in the province of Ontario is also carried out by the Ministry of Government and Consumer Services, the Official Document Services for the province of Ontario in Toronto. There is a fee for the authentication service.

Documents for authentication can be sent by post to the address:

Official Documents Services
Main Floor
222 Jarvis Street
Toronto Ontario M7A 0B6

Tel: 416-325-8416,

or submit in person at:

Official Documents Services
Main Floor
222 Jarvis St
Toronto ON  M7A 0B6

Tel: 416-325-8416

In addition to Global Affairs Canada in Ottawa, authentication of document issued in the province of British Columbia is also carried out by the OIC Administration Office of the Ministry of Attorney General in Victoria. There is a fee for the authentication service.

Documents for authentication are accepted by post only and must be sent to the address:

Ministry of Attorney General
OIC Administration Office
Attention: BC Authentication Program
1001 Douglas Street (PO Box 9280 Stn Prov Govt)
Victoria, BC, V8W 2C5

After authenticating the document at Global Affairs Canada (GAC), or one of the above-mentioned authorities, send it to the consular section of the Embassy of the Czech Republic in Ottawa, or, if you sent the application to GAC, it will be delivered to the embassy directly from GAC. In the application you send to the GAC, it is therefore necessary

• to enclose a copy of your ID
• to enclose a check or money order with the superlegalization fee (GAC does not accept cash) and
• to enclose a prepaid, trackable envelope with your address (preferably Xpresspost).

Consular section will attach a superlegalization clause to the document and sends it back to the applicant in the provided envelop. The applicant can also pick up the superlegalized document at the consular section in person, but only on the basis of prior appointment.

The following must be submitted to the consular section for superlegalization in person:

1. a copy of valid identity document of the applicant
2. a document for superlegalization
3. consular fee

Consular fee

In case of personal submission, you can pay by bank card. The fee is also accepted in cash (CAD only), by certified check addressed to the Embassy of the Czech Republic in Ottawa or by money order addressed to the Embassy of the Czech Republic in Ottawa.

The following must be submitted to the consular section for superlegalization in applying by post:

1. a copy of valid identity document of the applicant
2. a document for superlegalization
3. consular fee
4. a prepaid, trackable envelope with your address (preferably Xpresspost)

Consular fee

The fee is accepted in cash (CAD only), by certified check addressed to the Embassy of the Czech Republic in Ottawa or by money order addressed to the Embassy of the Czech Republic in Ottawa.

Processing time: 7  - 14 days

Additional notes: Canadian authorities will not authenticate documents whose contents they do not understand. For this reason, documents in the Czech language (most often Power of Attorney) must be provided with an officially verified translation into English or French on the same sheet or a sheet firmly connected to the original document.

In some cases (for example study diplomas or Transcript of records), the Canadian authorities require that the document submitted for authentication be first verified by a Canadian notary public (in the form of a copy authentication).  The Embassy cannot superlegalize the document without the relevant authentication stamp of the Canadian verification office as shown above.

Please note that superlegalized documents intended to be used as official documents in the Czech Republic must also be furnished with official translation into Czech language. Such a translation must be performed by an interpreter registered in the list of court interpreters of the Czech Republic. The correctness of the translation made by the applicant or any translation office can also be verified by the consular section. Please be aware that the consular section does not provide translations, it only verifies the correctness of the translation by attaching a verification clause.