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Information for applicant on personal data protection

Rules for using  personal data of visa applicants

The collection of your personal data required by this application form, the taking of your photograph and the taking of your fingerprints are mandatory for the examination of your visa application. Failure to provide such data will result in the rejection of the application.

The authorities responsible for processing the data in the Czech Republic are: Ministry of Foreign Affairs, Loretánské náměstí 5, CZ-118 00 Praha 1, www.mzv.cz, e-mail: epodatelna@mzv.cz; Directorate of Alien Police Service, Olšanská 2, P. O. BOX 78,     CZ-130 51 Praha 3, www.policie.cz, e-mail: pp.rscp.sekretariat@pcr.cz; and Ministry of the Interior, Nad Štolou 3, P. O. Box 21, CZ-170 34 Praha 7, www.mvcr.cz, e-mail: posta@mvcr.cz.

Their data protection officers are reachable at: Ministry of Foreign Affairs, Loretánské náměstí 5, CZ-118 00 Praha 1, e-mail: poverenec@mzv.cz; Police Presidium, Strojnická 27, P. O. BOX 62/K-SOU, CZ-170 89 Praha 7, e-mail: pp.sou@pcr.cz; Ministry of the Interior, Nad Štolou 3, CZ-170 34 Praha 7, e-mail: poverenec@mvcr.cz.

The legal basis for the collection and processing of your personal data are set out in Regulation (EC) No 767/2008 (VIS Regulation), Regulation (EC) No 810/2009 (Visa Code) and Council Decision 2008/633/JHA.

The data will be supplied to the relevant authorities of the Member States and processed by those authorities for the purposes of a decision on your visa application.

The data, as well as data concerning the decision taken on your application or a decision whether to annul, revoke or extend a visa issued will be entered into, and stored in the Visa Information System (VIS) for a maximum period of five years, during which it will be accessible to the visa authorities and the authorities competent for carrying out checks on visas at external borders and within the Member States, immigration and asylum authorities in the Member States for the purposes of verifying whether the conditions for the legal entry into, stay and residence on the territory of the Member States are fulfilled, of identifying persons who do not or who no longer fulfil these conditions, of examining an asylum application and of determining responsibility for such examination. Under certain conditions the data will be also available to designated authorities of the Member States and to Europol for the purpose of the prevention, detection and investigation of terrorist offences and of other serious criminal offences.

Your personal data might also be transferred to third countries or international organisations for the purpose of proving the identity of third-country nationals, including for the purpose of return. Such transfer may only take place under certain conditions(1). You can contact the authority responsible for processing the data in the Czech Republic to obtain further information on these conditions and how they are met in your specific case.

[Under the General Data Protection Regulation (2) and the VIS Regulation (3), you are entitled to obtain access to your personal data, including a copy of it, as well as the identity of the Member State which transmitted it to the VIS. You also have the right that your personal data which is inaccurate or incomplete be corrected or completed, that the processing of your personal data be restricted under certain conditions, and that your personal data processed unlawfully be erased.]

You may address your request for access, rectification, restriction or erasure directly to the authority responsible for processing the data in the Czech Republic (see contact details above). Further details on how you may exercise these rights, including the related remedies according to the national law of the State concerned, are available on its website and can be provided upon request.

You may also address your request to any other Member State. The list of competent authorities and contact details for addressing your request is available at: https://www.uoou.cz/en/vismo

You are also entitled to lodge at any time a complaint with the national data protection authority of any Member State, in particular of the Member State of the alleged infringement, if you consider that your data is unlawfully processed. The data protection authority of the Czech Republic is: Office for Personal Data Protection, Pplk. Sochora 27, CZ-170 00 Praha 7, www.uoou.cz, e-mail: posta@uoou.cz.


(1) Article 31 of Regulation (EC) No 767/2008 (VIS Regulation)

(2) Articles 15 to 19 of Regulation (EU) 2016/679 (General Data Protection Regulation)

(3) Article 38 of Regulation (EC) No 767/2008 (VIS Regulation)